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United Kingdom-Leicester: Floor coverings tender

Official EU reference: 103398-2014

Procurer reference: 16/14

Published on: 27/03/2014

Deadline date:25/04/2014

Location where the contract is to be carried out: United Kingdom

Name of the buying organisation: EASTERN SHIRES PURCHASING ORGANISATION (SEE WWW.ESPO.ORG)

Summary of the contract
Floorcoverings – Supply, Fit and Mat Rental – 16/14.
Floor coverings. Carpets. Carpet tiles. Rubber tiles. Floor laying and
covering work. Mats. The framework is for the supply and/or fit of a range
of floorcoverings, provision of associated services and mat rental.
Whilst initially for use by local authorities served by ESPO (see
www.espo.org for further details), being a Central Purchasing Body as
defined by the EU Combined Procurement Directive 2004/18/EC, the Framework
Agreement may also be open for use by the following classifications of
user throughout all administrative regions of the UK: Local Authority
Councils; Central Government Departments and their Agencies; Educational
Establishments (including Academies); Police, Fire and Rescue and
Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance
Services; Registered Charities; Registered Social Landlords. Full details
of the classification of end user establishments and geographical areas is
available on: http://www.espo.org/about-us/ojeu-permissible-users.aspx
An eAuction process may be used to award subsequent call off contracts
following the reopening of competition among the parties to the Framework
Agreement.
CPV: 44112200, 39531000, 39531310, 33682000, 45432100, 39532000.

Full contract details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Eastern Shires Purchasing Organisation (see www.espo.org)
Barnsdale Way, Grove Park, Enderby
Contact point(s): [email protected]
LE19 1ES Leicester
UNITED KINGDOM
Telephone: +44 1162657926
E-mail: [email protected]
Fax: +44 1162944399
Internet address(es):
General address of the contracting authority: www.espo.org
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Organisations stated in Section II.1.5
Further information contact ESPO, Barnsdale Way, Grove Park, Enderby
LE19 1Es Leicester
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Floorcoverings – Supply, Fit and Mat Rental – 16/14.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 27: Other services
NUTS code UK
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 3
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT:
Range: between 6 000 000 and 8 000 000 GBP
II.1.5) Short description of the contract or purchase(s)
Floor coverings. Carpets. Carpet tiles. Rubber tiles. Floor laying and
covering work. Mats. The framework is for the supply and/or fit of a range
of floorcoverings, provision of associated services and mat rental.
Whilst initially for use by local authorities served by ESPO (see
www.espo.org for further details), being a Central Purchasing Body as
defined by the EU Combined Procurement Directive 2004/18/EC, the Framework
Agreement may also be open for use by the following classifications of
user throughout all administrative regions of the UK: Local Authority
Councils; Central Government Departments and their Agencies; Educational
Establishments (including Academies); Police, Fire and Rescue and
Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance
Services; Registered Charities; Registered Social Landlords. Full details
of the classification of end user establishments and geographical areas is
available on: http://www.espo.org/about-us/ojeu-permissible-users.aspx
An eAuction process may be used to award subsequent call off contracts
following the reopening of competition among the parties to the Framework
Agreement.
II.1.6) Common procurement vocabulary (CPV)
44112200, 39531000, 39531310, 33682000, 45432100, 39532000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8) Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The value of 6 000 000 GBP is the estimated potential value based on known
participating establishments. The value of participation by the wider
public sector cannot be calculated accurately or guaranteed – but has
nevertheless been incorporated within a range of 6 000 000 GBP to 8 000
000 GBP for the duration (including the extension option referred to at
Section II.2.2).
II.2.2) Information about options
Options: yes
Description of these options: The framework has the option to extend for
up to a further 12 months. The total estimated values stated in Section
II.2.1 includes the option period.
II.3) Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Floorcoverings – Supply, Fit and Mat Rental – 16/14
1) Short description
The framework is for the supply and/or fit of a range of floorcoverings,
provision of associated services and mat rental. Full details on Lots are
provided within the Invitation to Tender.
2) Common procurement vocabulary (CPV)
44112200, 39531000, 39531310, 33682000, 45432100, 39532000
5) Additional information about lots
Full details on Lots are provided within the Invitation to Tender.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: 1. The Supplier agrees that there
shall be no discrimination by it against any person with respect to
opportunity for employment or conditions of employment, because of age,
disability, gender reassignment, marital or civil partner status,
pregnancy or maternity, race, colour, nationality, ethnic or national
origin, religion or belief, sex or sexual orientation. The Supplier shall
in all matters arising in the performance of the Agreement comply with the
provisions of the Equality Act 2010 and the Human Rights Act 1998 and all
other discrimination legislation.
2. This contract will contain a contract monitoring clause which will
require suppliers to ensure that their organisation operates within the
rating of [30] or more, as shall be determined by use of the credit rating
agency, Creditsafe Business Solutions Limited.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: As detailed in Invitation to Tender.
III.2.2) Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in Invitation
to Tender.
III.2.3) Technical capacity
Minimum level(s) of standards possibly required:
As detailed in Invitation to Tender.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
16/14
IV.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 249-436011 of 24.12.2013
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 18.4.2014
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
25.4.2014 – 17:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender
in days: 90 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=89678183.
GO Reference: GO-2014324-PRO-5550893.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: ESPO will
incorporate a minimum 10 calendar day standstill period at the point
information on the award of the contract is communicated to tenderers.
Applicants who are unsuccessful shall be informed by ESPO as soon as
possible after the decision has been made as to the reasons why the
applicant was unsuccessful. If an appeal regarding the award of the
contract has not been successfully resolved, The Public Contracts
Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have
been harmed or are at risk of harm by breach of the rules to take legal
action. Any such action must be brought within the applicable limitation
period. Where a contract has not been entered into, the Court may order
the setting aside of the award decision or order for any document to be
amended and may award damages, make a declaration of ineffectiveness,
order for a fine to be paid, and/or order the duration of the contract be
shortened. The purpose of the standstill period referred to above is to
allow the parties to apply to the Courts to set aside the award decision
before the contract is entered into.
VI.5) Date of dispatch of this notice:
24.3.2014

Classification of the contract
44112200 Floor coverings
39531000 Carpets
39531310 Carpet tiles
33682000 Rubber tiles
45432100 Floor laying and covering work
39532000 Mats

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