Business NewsTendersTools News

UK-Bonnyrigg: Floor tender

Official EU reference: 169789-2014

Procurer reference: MID/14/011

Published on: 21/05/2014

Deadline date:20/06/2014

Location where the contract is to be carried out: East Lothian and Midlothian

Name of the buying organisation: MIDLOTHIAN COUNCIL

Summary of the contract

Repair, Maintenance and Minor Works Framework.
The Authority intends to enter into a multi-supplier framework for the
principal provision of, and support to, a number of trades required for;
repair, maintenance, and minor works to both domestic and non-domestic
properties. The framework will cover the following trades;
— Flooring services
— Groundwork / Fencing
— Window Cleaning Services
— Specialist Drain Cleaning
— General Builderwork Repairs
— Felt and Misc Roofing Work
— Glazier Works
— General Electrical Repairs
— General Joinery Repairs
— Door Entry Systems
— Painter work – int/ext
The resulting framework will operate 11 Lots as illustrated above,
allowing Participants to register their interest against one particular
discipline, or as many as it is capable or interested in delivering. This
allows the Authority to consolidate the various contracts into a single
exercise, whilst ensuring access is not restricted to large organisations.
It is envisaged that 3 Participants will be appointed per lot on a ranked
basis to allow flexibility should the top ranked supplier be unable to
fulfil the call-off, and to enable the Authority to invite these three
suppliers to quote for any high value requirements.
NOTE: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=305158.
CPV: 45430000, 45431100, 45432000, 45432100, 45340000, 45342000, 34928310,
44313100, 90920000, 45232452, 50700000, 45210000, 50711000, 45260000,
45441000, 45421000, 45420000, 44220000, 45421100, 44521110, 44221000,
45440000, 45442100, 45442110.

Full contract details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Procurement
For the attention of: Tim Higgins
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1315615237
Fax: +44 1316542797
Internet address(es):
General address of the contracting authority: http://www.midlothian.gov.uk
Address of the buyer profile:
http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
Electronic access to information: www.publiccontractsscotland.gov.uk
Further information can be obtained from: Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Procurement
For the attention of: Tim Higgins
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1315615237
E-mail: [email protected]
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Procurement
For the attention of: Tim Higgins
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1315615237
E-mail: [email protected]
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk
Tenders or requests to participate must be sent to: Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Property and Facilities
For the attention of: Head of Property and Facilities
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1312707500
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: no
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Repair, Maintenance and Minor Works Framework.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance:
Midlothian.
NUTS code UKM23
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 33
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the
framework agreement
Estimated value excluding VAT: 5 900 000 GBP
II.1.5) Short description of the contract or purchase(s)
The Authority intends to enter into a multi-supplier framework for the
principal provision of, and support to, a number of trades required for;
repair, maintenance, and minor works to both domestic and non-domestic
properties. The framework will cover the following trades;
— Flooring services
— Groundwork / Fencing
— Window Cleaning Services
— Specialist Drain Cleaning
— General Builderwork Repairs
— Felt and Misc Roofing Work
— Glazier Works
— General Electrical Repairs
— General Joinery Repairs
— Door Entry Systems
— Painter work – int/ext
The resulting framework will operate 11 Lots as illustrated above,
allowing Participants to register their interest against one particular
discipline, or as many as it is capable or interested in delivering. This
allows the Authority to consolidate the various contracts into a single
exercise, whilst ensuring access is not restricted to large organisations.
It is envisaged that 3 Participants will be appointed per lot on a ranked
basis to allow flexibility should the top ranked supplier be unable to
fulfil the call-off, and to enable the Authority to invite these three
suppliers to quote for any high value requirements.
NOTE: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=305158.
II.1.6) Common procurement vocabulary (CPV)
45430000, 45431100, 45432000, 45432100, 45340000, 45342000, 34928310,
44313100, 90920000, 45232452, 50700000, 45210000, 50711000, 45260000,
45441000, 45421000, 45420000, 44220000, 45421100, 44521110, 44221000,
45440000, 45442100, 45442110
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8) Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The total estimated four year framework value is GBP 5,900,000. This is
not a guarantee of any level of spend, but is an average of the value of
work put through all of the lots over the past two and a half years.
Further data and detail will be provided with the Invitation to Tender
document following assessment of Pre-Qualification Questionnaires.
Estimated value excluding VAT: 5 900 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The framework will be in place for three
years, with an option available to the Authority to extend the framework
for a further single year period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3) Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: Flooring Services
1) Short description
Various floor-laying and covering services to both domestic and
non-domestic properties, to be further defined within subsequent
invitation to tender document. Primary source of service delivery.
2) Common procurement vocabulary (CPV)
45430000, 45431100, 45432000, 45432100
3) Quantity or scope
Estimated annual value of GBP 67,000
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 10
Lot title: Door Entry Systems
1) Short description
Primary source of repair, maintenance and replacement of door entry
systems to both domestic and non-domestic properties.
2) Common procurement vocabulary (CPV)
45421100, 44521110, 44221000
3) Quantity or scope
Estimated annual value of GBP 19,000, though more information will be
provided with the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 11
Lot title: Painter Work
1) Short description
Provision of back-up service to in-house Paint team to both domestic and
non-domestic properties. Both internal and external painter work
requirements are included.
2) Common procurement vocabulary (CPV)
45440000, 45442100, 45442110
3) Quantity or scope
Estimated annual value of GBP 55,000, though more details will be provided
within the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 2
Lot title: Groundwork / Fencing
1) Short description
Various groundwork and fencing services for a range of building/outdoor
space types. Primary source of service delivery.
2) Common procurement vocabulary (CPV)
45340000, 45342000
3) Quantity or scope
Estimated annual value of GBP 130,000. More details will be provided with
in the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 3
Lot title: Window Cleaning Services
1) Short description
Window cleaning services to non-domestic properties. This will be the
primary source of service delivery.
2) Common procurement vocabulary (CPV)
98133100, 90920000
3) Quantity or scope
Estimated annual value of GBP 9,500, Further details will be provided with
the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 4
Lot title: Specialist Drain Cleaning
1) Short description
Specialist drain assessment & cleaning services to various properties,
roads and open spaces. This will be the primary source of service
delivery, ie there are no inhouse teams for this type of work.
2) Common procurement vocabulary (CPV)
45232452, 45232451
3) Quantity or scope
Estimated annual value of GBP 62,000. Further details will be provided
with the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 9
Lot title: General Joinery Repairs
1) Short description
Provision of back-up service to the Authority’s in-house joiners to both
domestic and non-domestic properties.
2) Common procurement vocabulary (CPV)
45420000, 45421000, 44220000
3) Quantity or scope
Estimated annual value of GBP 550,000, though more details will be
provided with the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 8
Lot title: General Electrical Repairs
1) Short description
Provision of general electrical repairs to non-domestic properties in
support of the Authority’s in-house team.
2) Common procurement vocabulary (CPV)
50711000, 71314100, 45311000, 45310000
3) Quantity or scope
Estimated annual value of GBP 4,500, though more details will be provided
within the Invitation to Tender document.
Lot No: 7
Lot title: Glazier Works
1) Short description
Provision of glazing services to both domestic and non-domestic properties
as a primary source of service delivery. There is no in-house team for
this type of work.
2) Common procurement vocabulary (CPV)
45441000, 45440000
3) Quantity or scope
Estimated annual value of GBP 98,000, though more details will be provided
with the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 6
Lot title: Felt and Misc Roofing Work
1) Short description
For the provision of various roofing repair services in support of the
Authority’s in house teams. Both domestic and non-domestic properties are
included in the scope.
2) Common procurement vocabulary (CPV)
45260000
3) Quantity or scope
Estimated annual value of GBP 150,000, though more details will be
provided with the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Lot No: 5
Lot title: General Builderwork Repairs
1) Short description
General builderwork repairs to both domestic and non-domestic properties.
This is for the provision of back-up service to in-house teams.
2) Common procurement vocabulary (CPV)
50700000, 45210000
3) Quantity or scope
Estimated annual value of GBP 330,000, further details will be provided
with the Invitation to Tender document.
4) Indication about different date for duration of contract or
starting/completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
None will be required unless the financial stability of a Participant
cannot be assessed conclusively by the Authority.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
It is anticipated that payment for services delivered will be made 30 days
after the receipt of a valid invoice, using Interim Payments and Delivery
Payments as appropriate.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
Joint and several liability.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Full details of the terms and
conditions to be used under the framework will be provided at the
Invitation to Tender stage.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to produce a certificate or
declaration demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: (1) All candidates will be required to provide a reference from
their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
All candidates will be required to provide sufficient evidence that they
have the financial stability and capacity to deliver the Lot(s) they
intend to note interest for invitation to tender. This may include one or
all of the above, and any other information that may be relevant to such a
decision.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
(1) A statement of the candidate’s average annual number of staff and
managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided
(7) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures;
(8) A statement of the candidate’s technical facilities; measures for
ensuring quality; and their study and research facilities;
(9) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
III.3) Conditions specific to services contracts
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The 6
Participants per Lot that will be selected for invitation to tender will
be selected based on the overall ranking derived as a result of the points
awarded for the three scored sections of the PQQ;
— Technical or Professional Capability
— Quality Management
— Health and Safety Procedures
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
MID/14/011
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Time limit for receipt of requests for documents or for accessing
documents: 16.6.2014
IV.3.4) Time limit for receipt of tenders or requests to participate
20.6.2014 – 12:00
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
28.7.2014
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Framework likely to
be replaced every four years for the forseeable future.
VI.3) Additional information
Please keep any question or query to the ‘Question and Answer facility’
provided with this notice. Questions submitted by any other means will not
be responded to, and may result in the Participants exclusion from the
remainder of this procurement exercise.
(SC Ref:305158)
VI.5) Date of dispatch of this notice:
16.5.2014

Classification of the contract
45430000 Floor and wall covering work
45431100 Floor-tiling work
45432000 Floor-laying and covering, wall-covering and wall-papering work
45432100 Floor laying and covering work
45340000 Fencing, railing and safety equipment installation work
45342000 Erection of fencing
34928310 Safety fencing
44313100 Wire-mesh fencing
90920000 Facility related sanitation services
45232452 Drainage works
50700000 Repair and maintenance services of building installations
45210000 Building construction work
50711000 Repair and maintenance services of electrical building installations
45260000 Roof works and other special trade construction works
45441000 Glazing work
45421000 Joinery work
45420000 Joinery and carpentry installation work
44220000 Builders’ joinery
45421100 Installation of doors and windows and related components
44521110 Door locks
44221000 Windows, doors and related items
45440000 Painting and glazing work
45442100 Painting work
45442110 Painting work of buildings
98133100 Civic betterment and community facility support services
45232451 Drainage and surface works
71314100 Electrical services
45311000 Electrical wiring and fitting work
45310000 Electrical installation work

Tags
Show More

We use cookies to give you the best online experience. By agreeing you accept the use of cookies in accordance with our cookie policy.

Close