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Carpet Tender – Hertford

Tender United Kingdom – Hertford: Carpets

Official EU reference:24145-2014

Procurer reference:HCC1307067

Published on:23/01/2014

Deadline date:03/03/2014

Location where the contract is to be carried out: Hertfordshire

Name of the buying organisation: HERTFORDSHIRE COUNTY COUNCIL

Summary of the contract

The Supply of Flooring Services.
Carpets. Carpet tiles. Industrial carpeting. Floor coverings. Floor laying
and covering work. Floor-laying work. Floor-covering work. Linoleum. The
Supply of Flooring Services. Lot 1 – The Supply and Fit of Flooring. Lot 2
– The Supply of Flooring.
CPV: 39531000, 39531310, 39534000, 44112200, 45432100, 45432110, 45432130,
44112230.

Full contract details

Contract notice
Supplies
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Hertfordshire County Council
Strategic Procurement Group, County Hall, Pegs Lane
For the attention of: Anita Shipman
SG13 8DQ Hertford
UNITED KINGDOM
Telephone: +44 1707292468
E-mail: [email protected]
Fax: +44 1992588416
Internet address(es):
General address of the contracting authority: http://hertscc.g2b.info
Address of the buyer profile: http://supplyhertfordshire.g2b.info/hpf/
following the instructions given in VI.3 (Additional Information)
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Regional or local authority
I.3) Main activity
General public services
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Hampshire County Supplies
Bar End Road
SO23 9NR Winchester
UNITED KINGDOM
KCS
Unit 1, Aylesford Commercial Park, New Hythe Lane
ME20 7FE Aylesford
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
The Supply of Flooring Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance
Supplies
Purchase
NUTS code UKH23
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4) Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 4
II.1.5) Short description of the contract or purchase(s)
Carpets. Carpet tiles. Industrial carpeting. Floor coverings. Floor laying
and covering work. Floor-laying work. Floor-covering work. Linoleum. The
Supply of Flooring Services. Lot 1 – The Supply and Fit of Flooring. Lot 2
– The Supply of Flooring.
II.1.6) Common procurement vocabulary (CPV)
39531000, 39531310, 39534000, 44112200, 45432100, 45432110, 45432130,
44112230
II.1.8) Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
This contract shall have a contract period of four (4) years. The
estimated total value of the Contract stated below is for the whole
Contract period. The estimated annual value of the contract is between
500,000 GBP and 2,000,000 GBP between all of the Participating
Authorities. Further details of the requirement are available on the
following link: http://supplyhertfordshire.g2b.info/hpf/
As part of the Council’s commitment to partnership working the Council is
acting as a Central Purchasing Body as defined by the EU Combined
Procurement Directive 2004/18/EC and this is a joint collaboration between
the members of the Central Buying Consortium.
Details of the current participating member authorities’ requirements for
delivery of supplies will be stated in the tender documents.
During the framework agreement period there is a possibility that other
public sector bodies may wish to participate. In addition to the
organisations listed, the framework agreement is open to all public sector
bodies served by the Pro5 Group (comprising The Eastern Shires Purchasing
Organisation, Yorkshire Purchasing Organisation, Central Buying
Consortium, West Mercia Supplies and The North East Purchasing
Organisation) and details of current members of each organisation can be
found by following the various organisation website links on the Pro5
Group website http://www.pro5.org/.
Also, the framework agreement is open to member authorities of the
Regional Improvement and Efficiency Partnership (RIEP) for the East of
England (including any successor body) and a current list of member
authorities can be found on their website using the following link:
http://www.improvementeast.gov.uk/.
No fixed list of organisations is set out within the tender exercise and
no guarantee can be given as to the exact amount of business which may
result from this tender exercise. However, the contractor will be expected
to supply the goods to any organisation identified above, including their
customers and affiliates, which is authorised by the Council. Any
organisation that utilises this framework agreement shall do so under the
terms and conditions of this agreement.
Estimated value excluding VAT:
Range: between 2 000 000 and 8 000 000 GBP
II.3) Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1
Lot title: The Supply and Fit of Flooring
1) Short description
The Supply and Fit of Flooring.
2) Common procurement vocabulary (CPV)
45432100, 45432110
3) Quantity or scope
The supply and fit of flooring, typically carpet, carpet tiles or vinyl.
Lot No: 2
Lot title: The Supply of Flooring Only
1) Short description
The Supply of Flooring Only.
2) Common procurement vocabulary (CPV)
39531000, 39531310, 44112230
3) Quantity or scope
The supply of flooringing only, typically carpet, carpet tiles and vinyl /
linoleum.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Open
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
HCC1307067
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
IV.3.4) Time limit for receipt of tenders or requests to participate
3.3.2014 – 12:00
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up
English.
IV.3.8) Conditions for opening of tenders
Date: 3.3.2014 – 12:00
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender.
The Contracting Authority, acting on behalf of the Participants, is
leading on the procurement process to establish a Framework Agreement for
The Supply of Flooring Services (hereinafter referred to as “Goods”) and
is seeking suitably qualified Contractor(s) for The Provision of Flooring
Services for both of the following options under any Agreement resulting
from this tendering exercise.
The Agreement will be spilt into two Lots;
Lot 1 – The Supply and Fit of Flooring
Lot 2 – The Supply of Flooring
A list of the Goods required is given in the Specification (Schedule 1 of
Volume II, Contract Document). You are invited to submit your tender for
either one or both of the above Lots.
The Council reserves the right at any time to cease the tendering process
and not award a contract or to award only part of the opportunity
described in this notice. If the Council takes up this right then they
will not be responsible for, or pay the expenses or losses, which may be
incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in
the proposal submitted, subject to the Council’s obligations under the
law, including the Freedom of Information Act 2000. If the applicant
considers that any of the information submitted in the proposal should not
be disclosed because of its sensitivity then this should be stated with
the reason for considering it sensitive. The Council will then endeavour
to consult with the applicant about such sensitive information when
considering any request received under the Freedom of Information Act 2000
before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves
the right to carry out additional financial checks on all companies
tendering for this Contract at any time during the procurement process, to
ensure that they continue to meet the Council’s requirements and remain
financially viable to perform the Contract.
Please read this section carefully as it provides full instructions on how
to apply for this requirement:
Hertfordshire County Council has moved to a new way of e-Tendering and
worked closely with its Districts and Partners to create a joint
procurement website called Supply Hertfordshire. This website is supported
by BiP Solutions who provide a system called Delta which is the background
platform to Supply Hertfordshire.
The Tender Process
This tender is a one stage process. If you wish to be considered as a
tenderer you must complete and submit a Tender Bid by using the Tenderbox
through BiP’s Delta by the due date of 12 noon on Monday 3.3.2014. Tender
Bids cannot be uploaded after the closing date/time.
Step 1: Registering with Supply Hertfordshire
To participate in this tender you will need to go into
http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will
be issued with a username and password. (If you have already registered
with Delta or Supply Hertfordshire, please follow the link above where you
can log on using your existing username and password. If you have
registered and have forgotten your Username and Password, please click on
the forgotten password link below the log in box.) Please keep this
username and password secure, and do not pass it to any third parties.
Step 2: Completing your Tender Documents
To obtain and complete the Tender Documents, you will need to go into the
Response Manager area and enter the Access Code G4SA929R9B. You will then
need to download the relevant documents and complete. Any supporting
documents should be cross-referenced to the relevant question. If the
Council requires further information concerning your tender bid, your
organisation will be contacted. However, please provide full details and
answer all questions, as the Council reserves the right not to ask
tenderers for any further information or clarification.
Step 3: Uploading Your Completed Tender Bid
Once you have completed your Tender Bid you must then “upload” your
completed response into the Tenderbox (Access Code G4SA929R9B) and ensure
it has been submitted as a response.
Please make sure you have submitted your Tender Bid to the correct Access
Code, the Council will not be held accountable for any errors made by a
tenderer in submitting your Tender Bid.
If you are experiencing problems, then please contact the Delta helpdesk
via email at [email protected] or call +44 8452707050 Monday to
Friday 8:30am – 5:30pm for further assistance.
Further Information
For further information on How to do Business with Hertfordshire County
Council including current and past tenders please visit
http://supplyhertfordshire.g2b.info/Communication with the Council (or
Buyer within Delta)
The Delta system enables questions and answers to be exchanged via the
e-mail facility in the Tenderbox and communication with the buyer must
happen via this method. However if questions are deemed to be of relevance
to other tenderers the question and answer will be transmitted via the
Delta e-mail system to all tenderers.
If you are experiencing problems with the system, then please contact the
Delta helpdesk via email at [email protected] or call: +44
8452707050 9am to 5:30 pm Monday to Friday, for further assistance.
To view this notice, please click here:
https://supplyhertfordshire.g2b.info/delta/viewNotice.html?noticeId=83745033
GO Reference: GO-2014121-PRO-5404373
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
See VI.4.2
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Hertfordshire
County Council will incorporate a minimum 10 calendar day standstill
period at the point information on the award of the contract is
communicated to tenderers to allow unsuccessful tenderers to raise any
complaints before the contract is entered into. If a complaint between the
Council and the tenderer regarding the award of a contract has not been
successfully resolved, relevant provisions of the Public Contracts
Regulations 2006 (as amended) will apply. The aggrieved party is advised
to seek independent legal advice in relation to remedies they can pursue
under the Public Contracts Regulations 2006 (as amended).
VI.5) Date of dispatch of this notice:
21.1.2014

Classification of the contract

39531000 Carpets

39531310 Carpet tiles

39534000 Industrial carpeting

44112200 Floor coverings

45432100 Floor laying and covering work

45432110 Floor-laying work

45432130 Floor-covering work

44112230 Linoleum

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