Tenders

United Kingdom-Glasgow: Cleaning services

Official EU reference: 424519-2014

Procurer reference: C540

Published on: 13/12/2014

Deadline date:19/01/2015

Location where the contract is to be carried out: Glasgow City

Name of the buying organisation: CUBE HOUSING — THE WHEATLEY HOUSING GROUP

Summary of the contract
Communal Cleaning Services for Cube Housing (Wheatley Housing Group).
Cleaning services. Communal Cleaning Services The Project Scope to deliver
this Communal Cleaning Service sets out the tasks, which will include:
— Brush all common floor and stair areas and remove all debris from site,
— Wash all common floor and stairs area. Leave no excess water on floor or
stairs that might cause a hazard,
— Clean both internal and exterior front door entrance including control
entry panel,
— Remove all marks from walls as required,
— Clean down all associated metal balustrades and metal handrails,
— Clean and polish all area screens, including frames and glass (both
sides),
— The contractors must remove/ replace all loose floor covering and small
items of furniture while cleaning areas,
— Clean down all stainless steel lifts and architraves on each floor
including lift interior.
CPV: 90910000.

Full contract details
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Cube Housing — The Wheatley Housing Group
25 Cochrane Street
For the attention of: June Baxter
G1 1HL Glasgow
UNITED KINGDOM
Telephone: +44 1412746488
Internet address(es):
General address of the contracting authority: www.wheatley-group.com
Further information can be obtained from: The above mentioned contact
point(s)
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned
contact point(s)
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting
authorities: yes
Cube Housing
Burgh Halls, 24 Gairbraid Avenue
G20 8YE Glasgow
UNITED KINGDOM
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Communal Cleaning Services for Cube Housing (Wheatley Housing Group).
II.1.2) Type of contract and location of works, place of delivery or of
performance
Services
Service category No 27: Other services
NUTS code UKM34
II.1.3) Information about a public contract, a framework agreement or a
dynamic purchasing system (DPS)
The notice involves a public contract
II.1.5) Short description of the contract or purchase(s)
Cleaning services. Communal Cleaning Services The Project Scope to deliver
this Communal Cleaning Service sets out the tasks, which will include:
— Brush all common floor and stair areas and remove all debris from site,
— Wash all common floor and stairs area. Leave no excess water on floor or
stairs that might cause a hazard,
— Clean both internal and exterior front door entrance including control
entry panel,
— Remove all marks from walls as required,
— Clean down all associated metal balustrades and metal handrails,
— Clean and polish all area screens, including frames and glass (both
sides),
— The contractors must remove/ replace all loose floor covering and small
items of furniture while cleaning areas,
— Clean down all stainless steel lifts and architraves on each floor
including lift interior.
II.1.6) Common procurement vocabulary (CPV)
90910000
II.1.7) Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8) Lots
This contract is divided into lots: no
II.1.9) Information about variants
Variants will be accepted: no
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope:
The Project Scope to deliver this Communal Cleaning Service sets out the
tasks, which will include:-Brush all common floor and stair areas and
remove all debris from site;
— Wash all common floor and stairs area. Leave no excess water on floor or
stairs that might cause a hazard,
— Clean both internal and exterior front door entrance including control
entry panel,
— Remove all marks from walls as required,
— Clean down all associated metal balustrades and metal handrails,
— Clean and polish all area screens, including frames and glass (both
sides),
— The contractors must remove/ replace all loose floor covering and small
items of furniture while cleaning areas,
— Clean down all stainless steel lifts and architraves on each floor
including lift interior.
Estimated value excluding VAT: 280 000 GBP
II.2.2) Information about options
Options: yes
Description of these options: The initial duration of the contract will be
for 24 months with an option to extend for two individual further periods
of 12 months if required.
II.3) Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required:
To be specified within the contract.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions governing them:
To be specified within the contract.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded:
To be specified within the contract.
III.1.4) Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The suppliers and their supply chain
will be expected to actively participate in the achievement of social,
environmental and/or sustainability policy objectives relating to
community benefits and supply chain initiatives. Evaluation criteria
relating to this will be specified within the contract.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements
are met: Pre-qualification Questionnaire will be provided to applicants
who submit a request to participate.
III.2.2) Economic and financial ability
Information and formalities necessary for evaluating if the requirements
are met: Applicants will be required to meet the minimum standards of
economic and financial standing as set out in the Pre-qualification
Questionnaire which will be provided to applicants who submit a request to
participate.
Minimum level(s) of standards possibly required: Noted within the the
Pre-qualification Questionnaire.
III.2.3) Technical capacity
Information and formalities necessary for evaluating if the requirements
are met:
Details will be provided to applicants who submit a request to
participate.
Minimum level(s) of standards possibly required:
Details will be provided to applicants who submit a request to
participate.
III.3) Conditions specific to services contracts
III.3.1) Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2) Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of
the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure
Restricted
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: The
contracting authority will score responses to the PQQ in accordance with
methodology therein to identify the ranking of applicants The eight
organisations / consortia who achieve the highest scores, subject to
having achieved a minimum score of 60, will be selected to be invited to
tender.
IV.2) Award criteria
IV.2.1) Award criteria
The most economically advantageous tender in terms of the criteria stated
in the specifications, in the invitation to tender or to negotiate or in
the descriptive document
IV.2.2) Information about electronic auction
An electronic auction will be used: no
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
C540
IV.3.2) Previous publication(s) concerning the same contract
no
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document
Payable documents: no
IV.3.4) Time limit for receipt of tenders or requests to participate
19.1.2015 – 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement: no
VI.2) Information about European Union funds
The contract is related to a project and/or programme financed by European
Union funds: no
VI.3) Additional information
The contracting authority considers that this contract may be suitable for
economic operators that are small or medium enterprises (SMEs). However,
any selection of tenderers will be based solely on the criteria set out
for the procurement, and the contract will be awarded on the basis of the
most economically advantageous tender. The pre-qualification questionnaire
must be completed and submitted electronically using the delta-esourcing
web portal. Suppliers must read through this set of instructions and
follow the process to respond to this opportunity. The information and/or
documents for this opportunity are available on
https://www.delta-esourcing.com/delta You must register on this site to
respond, if you are already registered you will not need to register
again, simply use your existing username and password. Please note there
is a password reminder link on the home page. Suppliers must log in and
add the following access code: 9YAQ5K846P. Please ensure you follow any
instruction provided to you here. The deadline for submitting your
response is 12:00 noon on the date set out in IV.3.4 above. Please ensure
that you allow yourself plenty of time to upload your documents when
responding to this invitation prior to the closing date and time. If you
experience any technical difficulties please contact the Delta eSourcing
Helpdesk on +44 08452707050 or email [email protected]
suppliers shall be aware that the date referred to in IV.3.5 is a best
estimate only at the time of dispatch of this notice and the contracting
authority reserves the right to alter such date. The contracting authority
reserves the right not to award any contract as a result of the
procurement process initiated by this notice and in such an event will not
be liable for any costs incurred by any party.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=122775416
GO Reference: GO-2014129-PRO-6215878.
25 Cochrane Street, Glasgow, G1 1HL.
VI.4) Procedures for appeal
VI.4.2) Lodging of appeals
Precise information on deadline(s) for lodging appeals: Lodging of
appeals: Lodging of appeals: Lodging of appeals: Precise information on
deadline(s) for lodging appeals: The contracting authority will
incorporate a minimum of a 10 calendar day standstill period once the
award of the contract is communicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authority before the contract is entered into. Applicants can make a
written request for de-brief information and the this information must be
provided within 15 days of this written request being received. Such
additional information should be requested from the address in I.1. If an
appeal regarding the award of contract has not been successfully resolved,
ThePublic Contracts (Scotland) Regulations 2012 (SSI 2012/88) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the Sheriff Court or Court of Session. Any
such action must be brought promptly (generally within 30 days).
VI.5) Date of dispatch of this notice:
9.12.2014

Classification of the contract
90910000 Cleaning services

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